Clerk and Recorder
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Clerk and Recorder
The Clerk and Recorder’s Office is the official keeper of records for Beaverhead County. These records include Deeds, Mortgages, Subdivisions, Certificates of Surveys, Birth and Death Records.
The majority of all Clerk & Recorder’s records are open to the public. Searches, copies and certified copies are provided upon request for a fee. Fees for searches and copies are charged according to Montana Statute. Our documents can now be searched online through iDoc Market.
The Clerk and Recorders’ Office also serves as the Election Office for Beaverhead County.
We are restricted by Montana Code 7-4-2210 from providing legal advice or interpreting your document. Please contact an attorney for any questions you may have.
Beaverhead County Recording Information
It is the statutory responsibility of this office for recording and maintaining the majority of all legal documents relating to real estate records, subdivisions and certificates of surveys, records of commission meetings, vital statistics, and serves as the election administrator as per 13-1-101 (9) and 13-1-301 MCA.
DOCUMENT STANDARDS: 7-4-2636 MCA, 7-4-2637 MCA, 7-4-2618 MCA
Documents must be legibly printed or typed in black ink at least 10-point typeface, not including the signature, on white paper of not less than 20-pound weight, each page of which must be separated and have dimensions of either 8½ X 11 inches or 8½ X 14 inches.
Provide the names of the parties to the conveyance on the first or second page of any document with more than one page.
Provide a legal description of the property.
At least a 3-inch margin at the top of the first page, and at least a 1-inch at the top all subsequent pages. At least a 1-inch margin on the bottom of each page, and at least ½ inch on the sides of each page.
Include the name and mailing address of the person to whom the document is to be returned in the margin in the upper left-hand corner of the first page of each document submitted and may include legibly printed in ink or typed. This must be within the 3 inch top margin and between the ½ side margins.
Click here for Document Standards
FEES FOR RECORDING
- $8.00 per page for documents that meet the above requirements.
- $10.00 Non Standard Document Fee in addition to the $8.00 page fee if the document does not meet standards.
- $5.00 Filed Document Fee
ERECORDING
Beaverhead County accepts eRecording through the following vendors. Please click on the image to be directed to their site.
Beaverhead County Records Search
BEAVERHEAD COUNTY LAND RECORDS
On June 12, 2019, Beaverhead County went live with our document indexing on IDoc Market. Records dating January 1, 2002 to present are available to view digitally. Beaverhead County is working to expand our digital records, however early microfilm images, plats and certificates of surveys are in the process of being imaged and are searchable in the Clerk & Recorders office. Documents such as Vital Records and Military Discharge documents are confidential and images are not available.
We offer four choices of subscriptions for our customers to choose which best suits their needs.
PLEASE CLICK ON THE LINK BELOW TO SUBSCRIBE.
iDoc Market – idocmarket.com
iDoc Market Public Support Email – idocsupport@tyler.com
| Quick Pass (1 Hour) | Day Pass (24 Hours) | Monthly Pass | Yearly Pass | |
| Searches | Unlimited | Unlimited | Unlimited | Unlimited |
| Views | $0.50 | $0.50 | $0.50 (10 free) | Unlimited |
| Prints | $0.50 | $0.50 | $0.50 (10 free) | $0.50 (10 free) |
| Price | $5.00 | $15.00 | $60.00 | $500 |
We are continually working on the fluidity of this program, please contact our office if you experience any issues
Birth, Death & DD-214
BIRTH RECORDS
The Clerk & Recorder’s office can issue certified and informational copies of Births that occurred in Montana. Certified copies of Birth Certificates are $8.00 per copy. Requests are processed the day they are received and returned via USPS the same day, for expedited shipping please include a self-addressed stamped envelope or shipping package. Genealogy copies can be acquired for $0.50 each.
Request for Certified Copy of Birth Certificate
DEATH RECORDS
The Clerk & Recorders office can issue Death Certificates dating from January 1, 2003 to current. Certified copies of Death Certificates are $7.00 per copy. To obtain a copy of a death certificate dated prior to January 1, 2003 the request must be sent to the Clerk & Recorder in the county the death occurred. Genealogy copies can be acquired for $0.50 each.
Request for Certified Copy of Death Certificate
DD-214
The DD-214 is a record of Military Discharge; individuals may file their DD-214 with Clerk & Recorders office and receive a certified copy at their request. DD-214’s are confidential and are restricted as to who can request them. Genealogy copies can be acquired for $0.50 each
Request for Certified Copy of DD-214
VITALCHEK
For out of state birth or death records please visit VitalChek
DEPARTMENT OF PUBLIC HEALTH & HUMAN SERVICE
For questions regarding Certificate Corrections, Adoptions, Paternity and Delayed Certificates please contact the Department of Public Health & Human Service or call them 406-444-2685
CONTACT DIRECTORY
| Name/Title | Position | Phone | |
| Stacey Reynolds | Clerk and Recorder | (406) 683-3720 | |
| Tina Caron | Chief Deputy Clerk & Recorder | (406) 683-3720 | |
| Shannon McWilliams | Deputy Clerk & Recorder | (406) 683-3720 | |
| Kristy Sauerbier | Deputy Clerk & Recorder | (406) 683-3720 |
FORMS AND DOCUMENTS
- Birth Certificate County Application
- DD-214 Application
- Death Certificate Application
- Document Standards 7-4-2618.MCA
- Document Standards 7-4-2636. , MCA
- Fee Schedule
- Recording Fee Calculator – Effective July 1st 2021
- MV72 Form – Statement of Intent Form
- Directions for Completing the Statement of Intent Form
- Realty Transfer Certificate
HELPFUL LINKS
Contact Info
Office Hours
MON – FRI: 8:00 AM – 5:00 PM
Phone Number
FAX
Email Address
Address
2 South Pacific Street
Suite 3
Dillon, MT 59725